VILLAGE OF BRUCE
BOARD MEETING MINUTES
August 5, 2019
Pursuant to due call and notice thereof, a scheduled monthly meeting of the Village Board was held on Monday, August 5, 2019.
Village President Shane Trott presided and called to order the meeting at the Village Hall facility at 7:00 p.m. Board members present were Gayanne Skogen, Galen Brainerd, Mark Zimmer, Avery Newman & Larry Cabak. Jessica Hegeholz attended also.
Address Any Conflicts of Interest on Agenda: The Board noted as a decision maker for the potential North Main Street Project there were no conflicts of interest.
Motion by Brainerd, seconded by Newman to approve the Agenda, carried.
Motion by Zimmer, seconded by Skogen to approve the July 1, 2019 Regular Monthly Board Meeting Minutes, carried.
TREASURER’S REPORT: Motion by Zimmer, seconded by Brainerd to approve the Treasurer’s report as given, carried.
EMPLOYEE’S REPORT: Darlene Wundrow attended the meeting and reported that the DNR Sanitary Survey came back. All repairs that needed to be made have been done. She stated that the current private well ordinance for the Village of Bruce needed updated so she has been working on that with her DNR Representative as well as the Village attorney. The drafted amended ordinance will need to be approved later on in the Agenda. Discussion was held on her having to file a permit with the DOT to dig the new water and sewer lines for the new car wash for Express Mart on South Main. She also requested the approval to purchase a new 2 inch water meter for the new car wash at Express Mart for $1,006.68. Motion by Brainerd, seconded by Skogen to approve the purchase of a new 2 inch water meter for $1,006.68, carried.
PETITIONERS-CITIZEN COMPLAINTS AND REQUESTS: Diane Davis attended the meeting to discuss concerns she has with the end of her driveway at 318 S. Main Street. She is having trouble with water backing up in to her basement every spring and every time it rains, due to the lack of a culvert. Due to the property being located in the Village limits but yet on a State Hwy, there are some discrepancies on who is responsible for installing one. The Board agreed they would try and contact someone with the DOT to guide them in the right direction.
Ray Jandrt attended the meeting to discuss a complaint she has of an overnight parking semi-truck in the public parking lot across the street from her house that runs all night and is a nuisance. The Board said they would look in to it.
Building Permits: Motion by Brainerd, seconded by Cabak to approve a building permit for George Olsen to re-roof his house at 929 N. Alvey Street, carried.
Village Hall Roof Damage-Paul’s Sheet Metal Quote: Motion by Brainerd, seconded by Newman to accept the bid proposal of $5,633.00 from Paul’s Sheet Metal & Roofing, Inc. out of Rice Lake to repair the roof on the Village Hall building that had been damaged from the previous winter months, carried. The work will be completed sometime in August.
Village Hall/Library Replacement of Access Doors Quotes: Trott discussed the two bids we received for the replacement of access doors on the Village Hall/Library Building. One quote came from Spooner Window & Door at $9,575.38 and one from Indianhead Glass, Inc. at $5,750.00. A verbal request to submit a bid for the work came from Barry Frisinger, attending in audience. Motion by Zimmer, seconded by Newman to table the “Village Hall/Library Replacement of Access Doors Quotes” issue until the September, 2019 Regular Monthly Board Meeting, carried.
Garbage Service Contract Proposals: Diana Siebels from Waste Management attended the meeting to discuss the Village extending their current garbage contract with them that expires December 31, 2019. The current contract we hold with them was a 5 year contract. Jon Snyder from Republic Services attended the meeting as well to see if the Board would be interested in switching companies. No action was taken at this time. Motion by Brainerd, seconded by Zimmer to table the “Garbage Service Contract Proposals” issue until the September, 2019 Regular Monthly Board Meeting, carried.
New Village Shop Update: Larry Gotham of Morgan & Parmley, Ltd. attended the meeting and gave an update on the Village Shop Project. He is still waiting on the change order/final bill from A-1 Excavating, Inc. for the extra expenses due to unexpected problems that occurred during the demolition of the project that were not covered with the funding. The invoice should be available at the September Regular Monthly Board Meeting. The project is going smooth and is on schedule. Motion by Zimmer, seconded by Newman to table the “New Village Shop Update” issue until the September, 2019 Regular Monthly Board meeting, carried.
A-1 Excavating, Inc. Invoice Payment Approval: A second pay request was submitted from A-1 Excavating, Inc. in the amount of $173,432.00 for their work on the New Village Shop construction.Motion by Zimmer, seconded by Newman to approve payment of an invoice in the amount of $173,432.00 for contracted work on the Village Shop/Well House Project, carried.
Committee Meeting July 15, 2019 Report: A Public Works Committee Meeting was held on July 15, 2019 at 10:00 a.m. to discuss color options for the new Village Shop Building. Discussion was also held on the quote received from Paul’s Sheet Metal & Roofing, Inc. for the repairs on the roof at the Village Hall Facility caused from winter damage, as well as discussion on the replacement of the access doors on the Village Hall facility.
Committee Meeting July 23, 2019 Report: A Public Works Committee Meeting was held on July 23, 2019 to discuss a property line dispute regarding a fence that is not up to Village Code. A certified letter was sent to the property owner.
North Main Street Reconstruction Project:
CDBG Grant Award Discussion/Pre Agreement Documents-Discussion & Action: Larry Gotham discussed the CDBG Grant Award to the Board. The Village received a one million dollar grant offer. The Village has 45 days to sign and accept the award. During that time, the Village has several preliminary documents that would need to be sent in as well. Motion by Newman, seconded by Zimmer to sign the letter of acceptance award from the Department of Administration for the CDBG portion of the North Main Street Reconstruction Project as well as all pre agreement documents, carried.
Agreement for Administration Services for CDBG Grant-Discussion & Action: LarryGotham discussed the Administration Agreement for services for the CDBG Grant. Administration services would be administered by Morgan & Parmley, Ltd. for the project with Cooper Engineering as a sub to Morgan & Parmley, Ltd.Motion by Cabak, seconded by Brainerd to accept the agreement for administration services from Morgan & Parmley, Ltd. for the CDBG Grant for the North Main Street Reconstruction Project, carried.
Agreement for Engineering Services-Discussion & Action: Larry Gotham from Morgan & Parmley, Ltd. discussed the Engineering Services Agreement for engineering services for the North Main Street Reconstruction Project.Motion by Brainerd, seconded by Newman to accept the agreement for engineering services from Morgan & Parmley, Ltd. for the North Main Street Reconstruction Project, carried.
Committee Meeting July 22, 2019 Report: A Public Welfare Committee Meeting was held on July 22, 2019 to discuss unsightly properties. Letters were sent to the property owners in violation of Village Ordinances.
Update Ordinances: Motion by Zimmer, seconded by Newman to table the “Update Ordinances” issue until the September, 2019 Regular Monthly Board Meeting, carried.
Ordinance Section 9-1-53 (e) (1)-Well Operation Permit Amendment: Darlene discussed the changes in the current Village Ordinance that needed to be amended to read from 5 years to 10 years for the granting of a permit for a private well. A full text of the above said Ordinance is available at the Village Hall. Motion by Zimmer, seconded by Brainerd to approve amending Ordinance Section 9-1-53 (e)(1)-Well Operation Permit to read from 5 years to 10 years for the granting of a permit for a private well, carried.
Employee Wage Negotiations: Motion by Brainerd, seconded by Zimmer to table the ‘Employee Wage Negotiations’ issue until the September, 2019 Regular Monthly Board Meeting, carried. A meeting will be set later in the month.
Committee Meeting July 15, 2019 Report: A committee meeting was held on July 15, 2019 to review applications and discuss the hiring of someone to fill the vacant Deputy Clerk/Treasurer position. The committee also discussed giving a raise to the Clerk/Treasurer.
Deputy Clerk/Treasurer Appointment –New Hire: Discussion was held on the two applications in question and also a pay raise to the Clerk. Motion by Zimmer, seconded by Brainerd to approve the hiring of Joan Leer for the Deputy Clerk/Treasurer position at 28-32 hours per week at a rate of $15.75 per hour with a 6 month probationary period, carried. Motion by Brainerd, seconded by Newman to approve giving the Clerk/Treasurer a $.93 raise, carried.
Schedule September Board Meeting-Holiday Conflict: Motion by Brainerd, seconded by Zimmer to schedule the September Regular Monthly Board Meeting for Tuesday, September 3rd at 7:00 p.m. due to the Labor Day Holiday conflict, carried.
APPROVAL OF BILLS: Motion by Zimmer, seconded by Newman to pay vouchers and electronic tax payments totaling $48,371.36, carried.
ADJOURNMENT: Motion by Zimmer, seconded by Brainerd to adjourn, carried. Adjournment was at 8:50 p.m.