July: Board Meeting Minutes

VILLAGE OF BRUCE
BOARD MEETING MINUTES
July 1, 2019

Pursuant to due call and notice thereof, a scheduled monthly meeting of the Village Board was held on Monday, July 1, 2019.

Village President Shane Trott presided and called to order the meeting at the Village Hall facility at 7:00 p.m. Board members present were Gayanne Skogen, Galen Brainerd, Mark Zimmer, Avery Newman & Larry Cabak.  Jessica Hegeholz attended also. 

Motion by Zimmer, seconded by Skogen to approve the Agenda, carried.

Motion by Brainerd, seconded by Newman to approve the June 3, 2019 Regular Monthly Board Meeting Minutes and the June 10, 2019 Special Board Meeting minutes, carried.

TREASURER’S REPORT:  Motion by Zimmer, seconded by Cabak to approve the Treasurer’s report as given, carried.

EMPLOYEE’S REPORT: Darlene Wundrow attended the meeting and reported that our DNR representative Aryn Webster was here for our Sanitary Survey that is done every three years. Webster found a few things that needed repaired. The water tower screen needed to be replaced and there is an Ordinance that needs updated. The water tower screen was repaired and Wundrow is working on the Ordinance updates. She is waiting on the official Sanitary Survey Report back from Webster.

PETITIONERS-CITIZEN COMPLAINTS AND REQUESTS:
Gerald & Mary Park – Property Concern: Mary Park Spoke on concerns she has with a culvert in the back of the property she owns at 909 N. Blackburn Street.
Gus Luettgerodt – Skate Park Request: Luettgerodtalong with a group of friends from the community, presented the Board with the idea of a Skate Park in the Village. The Board discussed the idea and will set a Committee Meeting later in the month to discuss the matter further.

PUBLIC COMMENTS: Jim Moore was present and spoke about concerns he has about the ATV Routes and speed limits within the Village.

APPLICATIONS: 
Building Permits:  Motion by Zimmer, seconded by Newman to approve a building permit for Chris Holt to re-roof his house at 1037 N. Alvey Street, carried.
Operator’s Licenses:  Motion by Brainerd, seconded by Newman to approve operator licenses for the following people: Cheryl L. Tarsa, Kelly A. Paulson, Samantha J. Adams, Chareen M. Kopacz and Melody R. Barber, carried.

COMMITTEE REPORTS:
Public Safety:
Village Hall Roof Damage-Paul’s Sheet Metal Quote:
Motion by Newman, seconded by Zimmer to table the ‘Village Hall Roof Damage-Paul’s Sheet Metal Quote’ issue until the August, 2019 Regular Monthly Board Meeting, carried.

Public Works:
New Village Shop Update: Larry Gotham attended the meeting and gave an update on the Village Shop/Well House Project.  He discussed some issues that came up with the demolition of the old building. When the floor was taken up from the old building, there were two very large foundations that were discovered that needed to be removed. In an area towards the west, by the water tower, there was an old in ground water tank about 30 ft across & 8 ft deep that was found that needed to be removed & repaired. There was also an old sewer service line that needed re-routed which resulted in extra cost from A-1 Excavating, Inc. Gotham will have a detailed pay request from the contractors for the additional costs at the August, 2019 Regular Monthly Board Meeting. Motion by Zimmer, seconded by Brainerd to table the “New Village Shop Update” issue until the August, 2019 Regular Monthly Board meeting, carried.
Bond Counsel: Motion by Cabak, seconded by Skogen to remove the ‘Bond Council’ issue from the agenda, carried.
Morgan & Parmley, Ltd.-Invoice Payment Approval:  Motion by Zimmer, seconded by Skogen to approve payment of an invoice in the amount of $5,056.00 from Morgan & Parmley, Ltd. for professional services for the Village Shop/Well House Project, carried.
Cooper Engineering Invoice Payment Approval: Motion by Newman, seconded by Brainerd to approve payment of an invoice in the amount of $1,615.00 from Cooper Engineering for professional services for the Village Shop/Well House Project, carried.
A-1 Excavating, Inc. Invoice Payment Approval: Motion by Zimmer, seconded by Cabak to approve payment of an invoice in the amount of $93,218.75 for contracted work on the Village Shop/Well House Project, carried.
A-1 Excavating, Inc. Invoice Payment Approval: Motion by Zimmer, seconded by Cabak to approve payment of an invoice in the amount of $771.50 for replacing/installing a new cap on a manhole, carried.

North Main Street Reconstruction Project: Motion by Newman, seconded by Brainerd to table the ‘North Main Street Reconstruction Project’ issue until the August, 2019 Regular Monthly Board Meeting, carried.

Public Welfare:
Committee Meeting June 19, 2019 Report: Trott reported a committee meeting was held on June 19, 2019 to discuss issues and concerns regarding the ATV Routes and speed limits. An additional meeting will be scheduled later in July to discuss the issues further.

Administration:
Update Ordinances: Motion by Zimmer, seconded by Cabak to table the “Update Ordinances” issue until the August, 2019 Regular Monthly Board Meeting, carried.
Employee Retirement: Trott announced to the Board that Village Clerk/Treasurer Terry Hegeholz has retired from the Clerk/Treasurer position after 16 years with the Village. She was a great asset to the Village and she will be deeply missed.
Appointment of Village Clerk/Treasurer Position:
Motion by Zimmer, seconded by Brainerd to appoint Jessica Hegeholz to the Village Clerk/Treasurer Position, carried.
Employee Wage Negotiations:
Motion by Zimmer, seconded by Skogen to refer the ‘Employee Wage Negotiations’ issue to committee, carried. A meeting will be set in later in the month.
Village Trustee Representative on Library Board Designation:
Motion by Zimmer, seconded by Newman to take Newman off of the current Village Trustee Representative on the Library Board and appoint Skogen for the position, carried.
Committee Meeting June 12, 2019 Report: Trott reported a committee meeting was held on June 12, 2019 to discuss options on filling the now vacant Deputy Clerk/Treasurer position. An ad was put in the Ladysmith News and the Committee will set another meeting in July to discuss the issue further.

Finance:
Purchase Approval for Lawnmower: BradFrisinger from Wally’s Saw & Gun discussed details of the quote he submitted for the Villages’ consideration to purchase a lawnmower. Two quotes were presented to the Board. One for a John Deere Z920M Ztrak from Tractor Central for $7,775.37 and Wally’s Saw and Gun, Husqvarna Z548 Zero Turn with suspension seat for $8,499.95.  Motion by Cabak, seconded by Brainerd to approve purchasing the Husqvarna Z548 Zero Turn with suspension seat for $8,499.95 from Wally’s Saw & Gun with the Kawasaki engine if available, carried. Motion by Zimmer, seconded by Newman to remove the ‘Purchase Approval for Lawnmower’ issue from the agenda, carried.
Northwest Refrigeration Service, LLC-Bi-Annual Maintenance Agreement Approval: Motion by Newman, seconded by Zimmer to approve a bi-annual preventative maintenance agreement for $450.00 with Northwest WI Refrigeration Service, LLC, for the heating and cooling equipment at the Village Hall, carried. 
League of WI Municipalities Mutual Insurance-Dividend Payment: The Village of Bruce has received a dividend check in the amount of $3,094.00 from the League of Municipalities Mutual Insurance for the 2018 policy.

NEW BUSINESS: Brainerd reported that the American Legion had contacted him about a couple of benches that they would like to donate to the Village. The Board decided they would be a good addition to the Park.

APPROVAL OF BILLS: Motion by Newman, seconded by Brainerd to pay vouchers and electronic tax payments totaling $66,226.57, carried.

ANNOUNCEMENTS:
Blue Hills Festival-July 12th, 13th, & 14th, 2019.  Sponsored by the Bruce Blue Hills Lions Club.
Babe Ruth Baseball, Little League Baseball, horseshoe & bar stool & lawnmower races will be held during the festival.  There will be a kids pedal pull & petting zoo.  Water fights and a volleyball tournament will be held also.  Music and fireworks on Friday and Saturday night and a parade on Sunday.  There will be a Knight’s of Columbus Pancake Feed, Kiwanis Chicken Dinner. There is also a 5k run at the Bruce School.
Car Show & Craft Fair-July 13th, 2019-Main Street in Bruce-Participants are welcome to enter their cars in the Car Show and vendors are needed for the Craft Fair.  The Car Show is from 10 am to 2 pm & the Craft Fair is from 9am to 3pm.  Contact the Village Hall at 868-2185 for more information.

ADJOURNMENT:  Motion by Brainerd, seconded by Zimmer to adjourn, carried.  Adjournment was at 8:30 p.m.

Jessica Hegeholz
Clerk/Treasurer