May: Monthly Board Meeting Minutes

VILLAGE OF BRUCE BOARD MEETING MINUTES

May 5, 2014

Pursuant to due call and notice thereof, a scheduled monthly meeting of the Village Board was held on Monday, May 5, 2014.

Village President Michael Newman presided and called to order the meeting at the Village Hall facility 7:00 p.m. Board members present were Lloyd Waite, Shane Trott, Mark Zimmer, Jim Doke, Bobbi Jo Fillion and John Manosky.  Terry Hegeholz attended also.

Newman welcomed John Manosky who was recently elected to serve on the Village Board.  He also thanked Bonnie Tatro for the time she served on the Board.

Motion by Fillion, seconded by Doke to approve the Agenda, carried.

Motion by Waite, seconded by Fillion to dispense of the reading and approve the minutes of the April 7, 2014 Regular Board Meeting, carried.

TREASURER’S REPORT:  Motion by Waite, seconded by Fillion to approve the Treasurer’s report as given, carried.

EMPLOYEE’S REPORT: Darlene Wundrow reported Spring Clean Up is scheduled for May 9th & 10th, 2014.  The Village collection site will be open from 9:00 a.m. to 3:00 p.m.  Curbside Pick-Up will be on Monday, May 12th, 2014.  The workers will be flushing hydrants May 19, 20, 21 & 22, 2014,from 7p.m. to 10 p.m.  Please refrain from running water during this time.

Darlene explained to the board that there are two culverts that need replacing in the Village.  One is

in the road that goes out to the treatment plant and she had an estimate for $800.00 from Steve Golat to replace it.  The estimate does not include the cost of the culvert.  The other is a twelve inch corrugated metal storm drain by Buchholz Feed that is old and disintegrated and needs to be replaced.  She had an estimate of $1,000.00 from Steve Golat to install a new catch basin and culvert.  The estimate does not include the cost of a catch basin or the cost of the culvert.  Motion by Doke, seconded by Manosky to accept the bids from Steve Golat for $1,800.00 to install new culverts on the treatment plant road and by Buchholz Feed, carried.  Darlene will contact the county to purchase the culverts and catch basin.

Wundrow reported that an unexplained water loss is being detected each day of approximately 40,000 gallons.  A representative from the Wisconsin Rural Water Association will be in town on May 7th with equipment to help locate the source of the loss.

PETITIONERS-CITIZEN COMPLAINTS AND REQUESTS:

Bruce School Earth Day, May 14th, 2014-Student Projects & Annual Donation Request: The Bruce School will be doing projects around the area for Earth Day on May 14th.  Motion by Doke, seconded by Fillion to approve donating $200.00 to the Bruce School for Earth Day projects, carried.

Bruce Youth Ball-Annual Donation Request: Motion by Waite, seconded by Trott to approve the annual donation of $500.00 to the Bruce Youth Ball organization, carried.

Blue Hills Festival-July 11th, 12th & 13th, 2014-Bruce Blue Hills Lions Club Annual Donation Request: Motion by Fillion, seconded by Doke to approve donating $1,500.00 to the Bruce Blue Hills Lions Club for the 2014 Blue Hills Festival, carried.  The festival will be held July 11th, 12th & 13th with numerous events scheduled for each day.

Shane Trott-“Cruise Night”-Street Closing Request: Shane Trott asked the Board for approval to close Main Street from the railroad tracks to the south entrance of the old grocery store on the second Monday of each month for “Cruise Night”.  Newman thanked him for all the work he does to organize this annual event.  Motion by Waite, seconded by Fillion to approve closing Main Street from the railroad tracks to the south entrance of the old grocery store for “Cruise Night”, carried.  The event will be held the second Tuesday of each month from May through September.

Doug Schmitz-Softball Field Dugouts: Doug Schmitz, representing the softball team from the Bruce School, attended the meeting along with Mark Bader and asked for approval from the Board to build dugouts at the softball field in the Village Park. The field is used by several teams and would benefit greatly by having them there. Mark Bader provided estimates of $4,500.00 for materials to build the two dugouts. When completed they would be the same size as the dugouts on the baseball field.  They asked the Board to fund the project and they will ask for donations from the community to pay for the project.  Motion by Doke, seconded by Fillion to approve funding the $4,500.00 softball field dugout project which is to be reimbursed through donations, carried. Construction of the dugouts will begin in late May and should be completed in time to use for the summer youth ball schedule.

North Main Street Reconstruction Project-Status Report: Bob Parmley attended the meeting to report on the status of the North Main Street Project.  The plans are ninety-five percent completed.

He reported, at the January 29th, 2014, Public Works Committee Meeting that the Village added an extra block near Main Street to the plans and his firm is finishing the plans for the added area.  Plans should be completed for the June 2nd, 2014 Regular Board Meeting.  He would like to attend a Public Works Committee Meeting in May to go over details of the project.  Later a meeting will be scheduled with representatives from the Bruce School to discuss details of the project.

Motion by Waite, seconded by Doke to table the “North Main Street Reconstruction Project” issue until the May, 2014 Regular Monthly Board Meeting, carried.

PUBLIC COMMENTS: There were none.

APPLICATIONS:

Operators License:   Motion by Waite, seconded by Fillion to approve a regular operator’s license for Nathalie M. Kraft, carried.

Temporary Class “B”( Picnic) Licenses:  Motion by Waite, seconded by Doke to approve a Temporary Class “B” (Picnic) License forthe Bruce Fire Protection District for May 24th & 25th, 2014, carried.

Motion by Fillion, seconded by Manosky to approve a Temporary Class “B” (Picnic) License for the Bruce Blue Hills Lions Club for July 11th, 12th & 13th, 2014 for the Blue Hills Festival, carried.

Motion by Waite, seconded by Trott to approve a picnic license for the Bruce Belters Baseball Club for twenty dollars for the season from May 25th, 2014 through August 11th, 2014, carried.

Direct Seller’s Permit: Motion by Doke, seconded by Fillion to approve a direct seller’s permit for Mary Lavaliere of the Bruce Community Farmers Market for ten dollars for the season, carried.  Lavaliere attended the meeting and informed the Board that vendors will be selling their products at a new location this year which is in the Bruce Telephone parking lot at the corner of West Arthur Avenue and North Alvey Street.  Details for the market have been worked out with Bruce Telephone Company.  The market will be held on Friday’s from 2:00 p.m. to 6:00 p.m. beginning June 6th and running through October 31st.

Street Use Permit: Sue Olson, from Squirrel’s Nest, attended the meeting and asked the Board for permission to close Main Street from the Laundromat to north of the restaurant on June 21st, 2014 for a “Sock Hop” which she would like to have bands performing from 2:00 p.m. to midnight.Motion by Fillion, seconded by Manosky to approve a street use permit for Sue Olson to close Main Street from the Laundromat to north of the restaurant on June 21st, 2014 from 2:00 p.m. to midnight for a “Sock Hop”, carried.

COMMITTEE REPORTS:

COMMITTEE MEMBER DESIGNATIONS:  Newman made recommendations for designation of committee members for 2014 and 2015.  Motion by Waite, seconded by Fillion to approve the following committee members for 2014-2015:  Public Safety, Shane Trott and Jim Doke; Utility, Lloyd Waite and Mark Zimmer; Public Works, Shane Trott and Lloyd Waite; Public Welfare, Mark Zimmer and Bobbi Jo Fillion; Administration, Bobbi Jo Fillion and John Manosky; Finance, Jim Doke and John Manosky; Industrial Site, Jim Doke and John Manosky;  Bobbi Jo Fillion as the Village Board representative on the Library Board; representatives for the Bruce Fire Protection District, Mike Newman and Shane Trott;  Lloyd Waite serving as Interim President, carried.  The Village President is a member of all Committees.

Public Safety: 

Notification from State Commissioner of Railroads of Wisconsin Central Ltd. Petition for Closure of 1st Street and Blackburn Street Crossings:  Newman reported we have not heard from the Commissioner of Railroads on any decision made regarding the request to close the crossings at 1st Street and Blackburn Street. Motion by Fillion, seconded by Trott to approve tabling the “Notification from State Commissioner of Railroads on the Closure of 1st Street and Blackburn Street Crossings” issue until the June, 2014 Regular Monthly Board Meeting, carried.

Utility:

Committee Meeting April 30, 2014 Report: A committee meeting was held on April 30, 2014. A representative from Waste Management attended the meeting for the initial discussion of a new garbage contract. The current five year contract with Waste Management expires at the end of 2014.  The committee will meet with Allied Waste sometime in the next week.  Meetings will be held to negotiate a contract later this summer.  Motion by Fillion, seconded by Doke to table the garbage service contract issue, carried.

Public Works:

Sign at Highway 8 & Highway 40 North: Motion by Fillion, seconded by Trott to table the “Sign at Highway 8 & Highway 40 North” issue until the June, 2014 Regular Board Meeting, carried.

Public Welfare:

Abatement Issue: Motion by Fillion, seconded by Doke to table the “Abatement Issue” until the June, 2014 Regular Board Meeting, carried.

ATV Routes in Village: Newman gave an update on the progress of the proposed ATV route in the Village. A representative from Senator  Petrowski’s office attended the April 7th Board meeting  and was asked to contact us on the possibility of allowing ATV’s to cross the Highway 8 bridge. We received a call from Petrowski’s office stating there is a bill that passed the state legislature that may allow access to the Village from the east. He has contacted the Rusk County Highway Department regarding the issue and the Town of Thornapple.  They will have the issue on their agendas to discuss.  Motion by Fillion, seconded by Trott to table the “ATV Route in Village” issue until the June, 2014 Regular Board Meeting, carried.

Administration:

Committee Meeting April 17, 2014 Report:  The committee met on Thursday, April 17, 2014 to review applications for the vacant Deputy Clerk/Treasurer position and recommended hiring Jessica Hayes as Deputy Clerk/Treasurer.

Recommendation & Approval for Deputy Clerk/Treasurer Position:  Motion by Doke, seconded by Fillion to approve hiring Jessica Hayes for the Deputy Clerk/Treasurer position, carried.  She will begin May 15, 2014.
Industrial Site:

Industrial Site Land Lease-Bid Opening:  Newman opened the two sealed bids that were received for the advertised three year lease of approximately twenty-three acres of agricultural land at the Village Industrial Park.  The first bid opened was from Jason Wester who submitted a bid of $27.00 per acre for the lease of 21 acres of agricultural land located in the Industrial Park.  The second bid was from Jerry Johnson for $65.68 per acre, per year, for three years. Motion by Waite, seconded by Fillion to accept the bid from Jerry Johnson to lease the Industrial Site agricultural land for $65.68 per acre, per year for three years, carried.

UNFINISHED BUSINESS:

Rusk County Comprehensive Plan: Motion by Fillion, seconded by Trott to table the “Rusk County Comprehensive Plan” issue until the June, 2014 Regular Board Meeting, carried.

NEW BUSINESS:

Lift Station on Coleman Street:  Bob Parmley spoke to the Board about the Lift Station on Coleman Street.  The lift station was designed and installed in the 1970’s to serve the trailer court.    The lift station now services about one-third of the Village.  Darlene Wundrow explained there is a high inflow through this lift station and it is being stressed by the amount of use.   There are holes in a few sewer pipes in that area and groundwater is flowing into the system causing added stress. She has had repairs done to it recently but it should be replaced in the near future.  Parmley stated there are several different designs to consider and some can be maintained at the street level so the workers would not have to go down into it to maintain it.  Newman suggested referring the matter to committee for further review.  Motion by Fillion, seconded by Trott to refer the replacement of the lift station on Coleman Street issue to the Public Works Committee to discuss further, carried.

APPROVAL OF BILLS: Motion by Fillion, seconded by Trott to pay vouchers and electronic tax payments totaling $70,794.08, carried.

CORRESPONDENCE: 

The Village has received annual contributions supporting the ambulance garage services from the following municipalities; Town of Stubbs $500, Atlanta $300, Big Bend $100, Thornapple $100 and the Village of Weyerhaeuser $250.

ANNOUNCEMENTS:

Earth Day-May 14, 2014. The Bruce School Students will be doing projects around the Village.

Spring Clean Up-May 9th & 10th, 2014.  The Village collection site will be open from 9:00 a.m. to 3:00 p.m.  Curbside Pick-Up will be on Monday May 12th, 2014.  For those who can’t haul their own refuse please call the Village Hall at 868-2185 by 3:00 p.m. on Friday May 9th, 2014, to arrange for pick-up.

Flushing Hydrants-May 19, 20, 21 & 22, 2014, from 7p.m. to 10 p.m.  Please refrain from running water during this time.

Cruise Night-Classic Auto Collision Center has set the calendar for Cruise Night on Main Street in Bruce. The second Tuesday of each month, May through September from 6 pm to 9 pm (May 13th, June 10th, July 8th, August 12th & September 9th) Main Street will be a display of all things on wheels.  Contact Classic Auto Collision Center at 715-868-CARS for more details.

Bruce Community Farmer’s Market-Friday’s 2:00 pm to 6:00 pm, June 6th through October 31st.  The market will be located at the Bruce Telephone garden area at the corner of Highway 8 & North Alvey Street.

Village Wide Garage Sales-June 14, 2014.  Maps will be available at the Village Hall and businesses in Bruce.  Please contact the Village Hall for more details.

ADJOURNMENT:  Motion by Waite, seconded by Doke to adjourn, carried.  Adjournment was at 8:10 p.m.

Terry Hegeholz
Clerk/Treasurer